Recruitment Administrator (324)

Job Description

Ubisoft Leamington has been a member of the Ubisoft family since January 2017 and has collaborated on Tom Clancy’s The Division & The Division 2, Far Cry 5 and Starlink: Battle For Atlas. Currently comprised of a 70-strong team, the studio is a solid and experienced group supported by a mix of veteran developers and promising young talent. Based in Royal Leamington Spa, Ubisoft Leamington is at the heart of a thriving destination for UK game developers.

Job Description

The Recruitment Administrator will support the Talent Acquisition function with key administrative tasks to help create an excellent candidate experience and ensure a positive journey for all candidates throughout the recruitment process.


  • Working closely with production teams, schedule onsite, video and telephone interviews;
  • Ensure all validated jobs are advertised on the studio website and other external sites;
  • Provide hiring teams with the necessary recruitment documentation prior to interviews;
  • Meet and greet with interviewees, taking them through the signing in process and right to work checks;
  • Be responsible for Non-Disclosure Agreement documents to be signed by all interviewees;
  • Work together with the Workplace team to make travel arrangements for all the onsite interviews and with onboarding requirements such as accommodation, shipping etc;
  • Maintain records of all open requisitions and ensure that they are kept up to date and maintained in line with best practice guidelines;
  • Support the HRIS Tools Specialist with contracts and offer letters and ensure they are accurate and timely;
  • Support the Talent Acquisition team with any ad hoc administrative tasks (recruitment events, partnerships with schools, etc);
  • Liaise with HR, HRIS and Learning & Development teams and support with ad hoc administrative tasks;
  • Maintain Talent Acquisition trackers and support with reporting.


Skills and Knowledge

  • Strong communicator and attention to detail is essential;
  • Understands the importance of confidentiality;
  • The ability to prioritise workload and manage conflicting priorities;
  • Enjoys working as part of a team;
  • Relish the challenge of a fast-paced environment;
  • Computer literate, with a good working knowledge of Microsoft Office applications.

Relevant Experience

  • 1 year of relevant working experience, preferably in a HR or Talent Acquisition function;
  • Experience of using Microsoft Office tools.

Additional Information

Benefits & Relocation

Flexible working, 22 days annual leave + Christmas shutdown, private healthcare (with option to add immediate family), life insurance & income protection, workplace pension scheme, paid volunteering days, annual fitness & well-being allowance, games, technology & merchandise, subsidised travel and many more...

Relocation assistance is available to anyone currently living 50 miles or more from the studio location. Please contact a member of the talent acquisition team to find out what we have to offer and how we can support with your move here... relocation really doesn't have to be a daunting prospect.

Find out more about Ubisoft Leamington:



Ubisoft Reflections & Ubisoft Leamington is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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