Workplace Manager (301)

Job Description

Ubisoft Leamington has been a member of the Ubisoft family since January 2017 and has collaborated on Tom Clancy’s The Division & The Division 2, Far Cry 5 and Starlink: Battle For Atlas. Currently comprised of a 70-strong team, the studio is a solid and experienced group supported by a mix of veteran developers and promising young talent. Based in Royal Leamington Spa, Ubisoft Leamington is at the heart of a thriving destination for UK game developers.

Job Purpose

The Facilities Manager will be responsible for overseeing the delivery of facilities services as well as ensuring the business fulfills all health & safety and other legal requirements at our office in Leamington Spa. 

Responsibilities

  • Ensuring that all facilities are ran professionally in order to be able to maintain and deliver a high standard of working environment to staff as well as a professional and attractive office;
  • Carry out large scale office moves including major refurbishments and setting up new offices from scratch for all services;
  • Proactively managing all aspects of health & safety to ensure that all compliance and health & safety regulations are followed by both staff and external visitors and contractors.
  • Organisation and management of the following contracts and /service suppliers:
    • Cleaning
    • Waste Disposal
    • Travel Visa service
    • Travel agent
    • Photocopier
    • Hospitality catering suppliers
    • Wash room service
    • Vending Machines
    • Drinking water
    • M&E statutory requirements
    • H&S consultancy
  • Liaise with Landlord representatives and other occupiers of the building with regards to faults and maintenance of the common areas;
  • Work closely with the Finance Director on any CAPEX related work;
  • Manage the "Workplace budget" for the Leamington Spa office;
  • Organise security access cards for staff and visitors and monitor the security system.
  • Be accountable for reception services, staff & visitor parking allocation, purchasing, travel bookings etc;
  • Collaborate with Workplace Manager in Newcastle upon Tyne to align policies and procedures. This will include some travel to the Newcastle office;

Qualifications

Skills & Knowledge

  • Substantial experience within a Facilities Management role to include Health & Safety and will also hold a NEBOSH qualification;
  • Be able to develop good working relationships with a wide range of people both at our office in Leamington and Newcastle;
  • Be well organised and have excellent spoken and written communication skills;
  • You should have the ability to manage a varied and complex workload, and have the ability to make decisions quickly.
Relevant Experience
  • Previous experience as a Manager in an Office & Facilities role
  • Led large scale project such as refurbishments or office moves

Additional Information

Benefits & Relocation

Flexible working, 22 days annual leave + Christmas shutdown, private healthcare (with option to add immediate family), life insurance & income protection, workplace pension scheme, paid volunteering days, annual fitness & well-being allowance, games, technology & merchandise, subsidised travel and many more...

Relocation assistance is available to anyone currently living 50 miles or more from the studio location. Please contact a member of the talent acquisition team to find out what we have to offer and how we can support with your move here... relocation really doesn't have to be a daunting prospect.

Find out more about Ubisoft Leamington: https://reflections.ubisoft.com/about/ubisoft-leamington/

Facebook: https://www.facebook.com/Ubisoft.Leamington/

Twitter: https://twitter.com/ubileam

Ubisoft Reflections & Ubisoft Leamington is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

    Apply Now